The 8 Main Facilities Manager Checks

Facilities management has been termed by many as a difficult term to define. This is entirely because it deals with a number of services ranging from managing people, places, technology, and processes at the same time. The main purpose of facility management is to ensure that all the processes involving a facility run without breaking down allowing the rest of the facility users to be productive. This calls for hands-on facility manager that is well conversant with the standards and the control measures appertaining to occupied buildings. There are a number of checks the manager has to be in control of and here are 8 main ones.

Facilities Manager


Cleaning is no menial task when it comes to facility management especially when the facilities are commercial. Cleaning involves the planning and management of all the cleaning staff, ensuring that they do not collide with the running of the building. A manager should be able to handle daily cleaning, carry out hygiene management routines, window cleaning, floor and surfaces cleaning as well as deep cleaning on schedule. Industrial facilities will call for more specialized cleaning, with more specialized staff. Hospitals and health centers also come with cleaning standards that have to be maintained at all levels.

Planned Preventative Maintenance

This is one of the most crucial checks for the manager as it determines the lifespan of manual and automated systems that run the facility. A planned preventive maintenance program, like PAT testing, will ensure that machinery, automated and manual systems that keep the building functioning at in the right condition. These include lifts, HVAC systems, plumbing systems, electrical systems and computerized systems. A good manager will have a program that will help him ensure that all the preventive maintenance routines are done on time to avoid inconveniencing others through broken down lifts, plumbing systems, and HVAC systems.

Catering / vending

Most residential and commercial buildings have in-house catering and vending systems for the resident users to access. The vending machines have to be in working order and repaired when broken down. The building caterers need to also be on schedule as a single broken link cascades down the working chain causing production issues. The caterers have to be on time when serving meals and drinks if this is provided for by the management.


Security systems and the personnel need to be up to standard in the facility. The already set precautions including the alarm systems, metal detectors, and security protocol procedures need to run smoothly. The CCTV cameras also have to function all through the running of the facility avoiding black holes in the footage. The security of a building is paramount both for the residents and the visitors. The personnel stationed at the various entrances to the facility also have to be well equipped and trained to work with people while carrying out their security checks.

Switch-board / Helpdesk management

A building is heavily dependent on the help desk right from the visitors to the current users. The switchboard also enhances communication avoiding a breakdown in communication as well as unnecessary walking in the building to simply convey a message. The switchboard operator and the operating systems need to be up to standard and working. The help desk needs to be operational with polite personnel catering to the needs of the resident users and visitors walking into the facilities.

Handyman, janitorial services

It is a fact that facilities will once in a while experience plumbing, electrical and HVAC problems due to reasons of use. Handyman and janitorial services have to be on the alert for the same issues being addressed fast and amicably. The communication and response chains should be short enough to handle the problem as soon as it occurs. A breakdown in any of these causes a serious snarl up in the operations of a building trickling down to production.

Internal office moves

Internal office moves should be done professionally and on time avoiding damage to the equipment and furniture as well as wasting valuable time. Internal office moves need to be planned and done when the office users are not in the building. The moves need to be pre-planned by setting up the right moving equipment as well as moving staff well on time for the relocations. This may also include external moves of items from the office especially when it comes to replacement.


A building manager is also in charge of full relocations from one building to another. It may also involve shipping items such as machinery, equipment, and furniture to the current building. This involves putting together transport logistics and personnel to ensure that it is done on schedule. Fragile items also need to be carefully managed to ensure that breakages and damages are kept at bay.

Facility management is as good as the planning and execution a manager puts in place. The use of computerized programs to run checks and schedules ensure that nothing is missed out on during the management of facilities. A well-trained personnel is also paramount coupled with experienced outsourcing from reliable service providers.